Using Video Conferencing

Video conferencing is a great way to connect with students online. Consider having weekly sessions, allowing time to teach content, explain assignments, facilitate student discussions, and assess students (presentations, etc.)

Note that you can record these sessions and post them to MS Stream so students can access the recordings.

Using web-conferencing tools to connect synchronously

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You can now go to twu.zoom.us, tap or click 'Sign In' and sign in to Zoom using your TWU Pass credentials.

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OR, if you already have the Zoom app installed, you can open it and choose 'Sign In with SSO' and use your TWU Pass credentials.

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Once you are signed in, we recommend that you schedule one Zoom session per course that you are teaching. You may choose to only use one session for multiple courses as well. It is not recommended to schedule multiple sessions for the same course as it will become confusing which session to use.

Click 'Schedule a Meeting'

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The following settings are recommended, but feel free to adjust to your circumstances.

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  • use your course code for the 'Topic' and the title of the course for the 'Description'.

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  • set the date and time for the day and about 15 minutes before the start time of what is normally your first class of each week.
  • set the duration for your normal class duration plus about 30 minutes (15 minutes before and after class)
  • select the 'Recurring Meeting' checkbox to indicate any other days of the week that you meet
  • set it to recur weekly and repeat every one week
  • set the end date to April 29

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  • ensure that both 'Registration' and 'Meeting Password' are deselected.

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  • ensure that video settings are both set to 'Off'

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  • allow both telephone and computer audio to allow participants to dial in if they don't have a stable network connection
  • tap or click 'Edit' to add Canada to the list of Call-in numbers

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  • select 'Enable join before host' and 'Mute participants upon entry'
  • tap or click 'Save'

On the next page...

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  • you can either simply share the link provided on the meeting page, or
  • tap or click 'Copy the invitation'

We recommend that you post this invitation, including the join link and the call-in numbers, prominently in your Moodle site where learners will know to find it. You may also choose to email it to your class list, and include the basic information in any reminders.

Zoom Tutorial Videos
Zoom Tutorial Articles
Zoom FAQ

TWIT has created a page of resources (many of which are duplicated here) including a list of FAQs.

BlueJeans

TWU continues to provide central management of BlueJeans for web-conferencing, however, our service agreement with BlueJeans will expire after April 30, 2020.

If you have access to a BlueJeans license through TWU, you may continue to use that license as normal until April 30. you do not need to move to a Zoom account now.

TWU will NOT be providing NEW BlueJeans licenses to faculty at this time. If you do not currently use BlueJeans and want to set up web-conferencing for the remainder of your classes, please see the instructions above to sign in to Zoom.

Other services

There are several other options for faculty who may have already established means of synchronous communication such as Skype, FaceTime, Google Hangouts, Slack, Discord, etc. Our ability to troubleshoot these services will be very limited.

If your students are to give Class Presentations, consider using video conferencing. Students can share their screens of their notes/PowerPoints. Sessions can be recorded for feedback purposes.